Generative AI has rapidly moved from a novelty to a standard tool in corporate workflows. Microsoft Copilot and Zoom AI Companion are now co-authors of emails, strategy documents, spreadsheets, and meeting notes, accelerating productivity but also raising new governance challenges.
These AI-generated outputs—known as aiComms—demand the same level of scrutiny as traditional business communications, but many firms are still unsure exactly what to look for, claims Theta Lake.
To bridge this gap, Theta Lake has launched inspection modules designed specifically for Microsoft Copilot and Zoom AI Companion. The modules enable compliance and risk teams to review AI-generated content, track prompts, redact sensitive data, and flag noncompliant outputs. Whether the risk involves a missing disclosure, a misleading financial statement, or material nonpublic information, the tools ensure that the content is captured, logged, and routed for remediation.
The first priority is correctness. AI-generated responses can appear polished yet still be fundamentally wrong or incomplete. For instance, an assistant may skip mandatory disclaimers, insert fabricated references, or omit key regulatory language. Left unchecked, such errors can undermine trust, confuse clients, or trigger audit failures. Correctness requires reviewers to know what must be included and to detect when AI has silently left it out.
Next is compliance. Even seemingly accurate text can breach regulatory standards if it includes promissory or misleading claims such as “guaranteed returns”. Such phrases pose significant risks under frameworks from regulators like the FCA, SEC, or FINRA. The modules are designed to help firms apply the same compliance supervision to AI outputs as they do to human communications, catching violations before they reach external audiences.
Safety is the third dimension. AI tools sometimes expose sensitive internal content, from unreleased financials to client-specific details. By drawing on prior conversations or contextual knowledge, assistants may inadvertently surface data never intended for wider distribution. The ability to detect and redact this content is critical for avoiding reputational and legal exposure.
To address these risks at scale, Theta Lake has rolled out its AI Governance & Inspection Suite. The Copilot module provides visibility across Microsoft 365, capturing both prompts and responses, while allowing firms to configure policies, detect missing disclaimers, and flag risky content. The Zoom module, meanwhile, supervises meeting transcripts, summaries, and generative responses, preserving full metadata for audit readiness and ensuring oversight without slowing collaboration.
In addition, the suite includes an AI Assistant & Notetaker Detection Module, which identifies when silent AI bots are present in meetings. By uncovering usage of transcription or summarisation tools, the module ensures that all aiComms are visible and reviewable, eliminating blind spots in compliance oversight.
As businesses embrace AI-powered assistants, they must confront the reality that these tools are producing regulated communications. Theta Lake’s inspection modules for Copilot and Zoom, combined with notetaker detection, provide firms with the clarity, control, and consistency they need to govern aiComms. By embedding these checks into workflows, organisations can reduce risk, uphold compliance, and enable responsible AI adoption.
Copyright © 2025 RegTech Analyst
Copyright © 2018 RegTech Analyst
